Practice

BUSINESS CONTINUITY AND THE THE CORONAVIRUS

A message from Lovell Chen
September 2020

Our actions in response to the Coronavirus situation

Australian Government’s RESPONSE | Victorian State Government’s RESPONSE

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We are committed to the safety and wellbeing of our employees, clients, contractors, consultants and members of the public. In March, we implemented protective initiatives to respond to the presence of coronavirus (COVID-19) — as precautionary measures and as a proactive response to minimise potential health risks and business impacts.

We continue to monitor the situation, and follow all relevant advice and guidance issued by Federal and State health authorities.

In response to the Stage 4 restrictions in place in Victoria, we have made adjustments to our operations to comply with the changed conditions.

HEALTH AND HYGIENE

We have implemented the recommended precautions to reduce the risk of infection, and ask our staff to respect and follow the guidance at all times.
— Wear a face mask
— Wash hands or use hand sanitiser regularly
— Cover your cough and sneeze
— Avoid shaking hands
— Maintain social distancing … 1.5m distancing, maximum 1 person to 4 sq m, 1 person in a lift
— Get tested if exhibiting symptoms

Staff attending building sites, where this is permitted via project-specific exemption, are required in addition to the above to wear disposable gloves and clean equipment regularly.

TRAVEL

We are not travelling for any reason for work unless there is a specific project related exemption in place. Staff who are allowed to travel to sites are required to do it via a mode of transport where they maintain all social distancing and hygiene protocols, including not travelling in a car with a non-related person.

SITE ATTENDANCE

Our staff are not allowed to attend site or have face-to-face meetings or conduct inspections if they are not well or exhibit Coronavirus symptoms. They are required to check prior to their visits to site that there are no exclusions in place that would prohibit attendance, and to abide by all COVID-19 safe plan requirements established for the site.

WORKING FROM HOME

We have implemented home working, which commenced Monday 23 March. All staff working from home continue to be accessible by phone and email.

CONFIDENTIALITY

Lovell Chen is conscious of specific confidentiality requirements and commitments in relation to particular projects. To this end, we additionally advise as follows in relation to these projects:

— The security of project information will not be compromised.  No project information is to be physically removed from the office either in paper-based or electronic forms (USB or other devices).
— Project information will remain on Lovell Chen secured servers.
— When working from home, our staff will maintain the highest standards of confidentiality. Separate working areas will be established with screens protected from view. No information is to be transferred to individual PCs or laptops. Access to secured project files will remain password protected.

Please contact me should you have any questions or concerns.

Anne-Marie Treweeke
Practice Principal
TEL +61 (0)3 9667 0800